Virtual Conference

Concept

We would like to hold ICOTOM19 as a virtual conference to supply substantial field with not only excellent presentations but also active discussions.
The conference comprises on-time plenary presentations and on-demand other presentations. It is very difficult to find an appropriate time zone for all of participants in all of countries. The most feasible time zone may be 21:00-24:00, JST (or 12:00-15:00, UTC) for all participants. We think the best way to hold on-time plenary session and discussion sessions covering keynote and oral presentations in our meeting. This type of conference was successfully adopted in this October at an international conference on aluminum alloys, France.

On-time plenary presentations

We would like to plan two plenary presentations in on-time session by using web meeting system Zoom. One of suitable time zone is 21:00-22:00, JST, which is 7:00-8:00am for East coast, US and 1:00-2:00pm for Belgium. The presentation time for plenary is approximately 40 minutes.

On-demand keynote and oral presentations

All the keynote and oral presentations will be prepared as on-demand video presentations. They will be assigned in each session of the similar topics. During the discussion session in the conference week, participants can ask questions to speakers. In order to have active discussion session, a session chair and speakers are advised to watch all the video presentations belonging to their session before the conference week. On each video presentation page, you can write comments for the presentation. Discussion by using the text comments is also welcome. Hence, we ask each speaker to check the comments on his/her presentation page, at least during the conference week. The video presentation should be prepared in mp4 format. Please see the links below how to prepare mp4 file by PowerPoint. The submission deadline is 5th of February. The presentation time for keynote and oral is approximately 30 and 15 minutes, respectively.

"Record a slide show with narration and slide timings"
https://support.microsoft.com/en-us/office/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

"Save a presentation as a movie file or MP4"
https://support.microsoft.com/en-us/office/save-a-presentation-as-a-movie-file-or-mp4-4e1ebcc1-f46b-47b6-922a-bac76c4a5691

Poster presentations

We will also apply a similar system to the on-demand presentations for poster session. Participants can see posters with short presentation audio and write comments and questions on the conference web site. We are planning to give the "Poster Presentation Award" for young scientists who give excellent presentations. Award winners will be selected through fair judges by professors and experienced researchers. The video presentation should be prepared in mp4 format. Please see the links above how to prepare mp4 file by PowerPoint. The submission deadline is 5th of February. The presentation time for poster is approximately 7 minutes.

The detailed guideline of poster presentation is here.

About the discussion session

The discussion sessions will be held using Zoom Meetings. Please make sure that Zoom application is installed on your computer. Each session will have a session chair, presenters and attendees. The session chair is present to manage the session. The presenting authors of keynote and oral presentations are requested to join the session with their presentation slides to answer questions from attendees. The attendees put "QUESTION" in the zoom chat box if they have a question. After it is picked up by the session chair, then they ask a question.